New Community Career & Technical Institute (NCCTI) CARES Act Reporting on Emergency Financial Aid Grants to Students

Coping with COVID-19: How New Community is Helping During the Pandemic
June 4, 2020

New Community Career & Technical Institute (NCCTI) CARES Act Reporting on Emergency Financial Aid Grants to Students

On March 27, 2020, the Federal government enacted the Coronavirus Aid, Relief and Economic Security Act (CARES Act), Pub L. No. 116-136, providing funds to institutions from the Higher Education Emergency Relief Fund (HEERF) to make Emergency Financial Aid Grants to Students for expenses related to the disruption of campus operations due to coronavirus, including eligible expenses under s student’s cost of attendance, such as food, course materials, technology, health care, and child care. The law requires institutions to report certain information related to the use of these funds.  The following information is reported for the period, May 12, 2020 to June 11, 2020.

I. This statement shall serve to acknowledge that our institution signed and returned to the US Department of Education the Certification and Agreement – Emergency Financial Aid Grants to Students. We further attest that our institution has used, and/or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to Students.

II. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Student is $144,883.

III. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of June 15, 2020, is $0.

IV. The estimated total number of students at our institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is 130.

V. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act to date is 0.

VI. The following is the method used by our institution to determine which students receive Emergency Financial Aid Grants and how much each student has received/will receive under Section 18004(a)(1) of the CARES Act.

New Community Career & Technical Institute’s Coronavirus Aid Relieve Economic Security ACT (CARES ACT) Student Reimbursement Emergency Relief Fund Policy and Procedure

Overview

In a letter dated April 9, 2020, the United States Department of Education issued a directive regarding how institutions are to distribute their portion of the CARES ACT funds to students. Post-secondary institutions include two-year colleges, four-year colleges/universities, and career and technical schools. The United States Department of Education allowed institutions to develop its own policy and procedure to determine how the emergency relief fund checks will be issued.

New Community was awarded a grant totaling $289,766, half of which must be used to support students directly impacted by COVID-19 in the form of emergency refund checks. That amount totals $144,883. The remaining half can be used to offset New Community’s direct cost associated with transitioning from a 100% brick and mortar institution to delivering online learning instruction.

NCCTI’s Policy to Distribute Emergency Grants to Impacted COVID-19 Students

NCCTI will issue emergency grants to ALL active students as of March 30, 2020. Students must be on NCCTI’s active roster and working towards program completion or job placement support. An active student is defined as a student that was receiving direct instruction, job placement assistance and related student support services. The school Registrar will provide a list of active students, by program, to ensure every student is included. The grant award will be evenly disbursed. Also, students must be Title IV eligible. Either have received Title IV funds or could have received Title IV funds. An ISIR must be in the student’s file.

Documentation must be in the student file that identifies additional living expenses due to the virus.

NCCTI Procedure(s) for Disbursing COVID-19 Emergency Grant Funds to Students

  1. School Registrar provides list of active students as of March 30, 2020 to School Director and Finance Department
  2. The amount awarded will be evenly disbursed based on the number of active students divided by total grant award of $144,883
  3. A letter along with the grant award/check will be mailed to the last known address on file; an email will also be sent to the last known email address on file, alerting students they are eligible to receive grant
  4. NCCTI will make a good faith effort to ensure each eligible student receives their grant
  5. NCCTI will have record of the date checks were mailed, check amount, and when the check was cashed

VII. The following instructions/directions/guidance was/will be provided by our institution to students concerning the Emergency Financial Aid Grants.

The following letter was sent to NCCTI students:

Dear New Community Career & Technical Institute Student:

The purpose of this letter is to share that you are eligible to receive an Emergency Financial Aid Grant/refund check in the amount of $1,574.82.

The United States Department of Education has made available refunds for active students who were financially impacted by the COVID-19 pandemic.  An active student is defined as someone who was receiving instruction on campus, recent graduate in need of placement assistance and/or a student receiving job retention services during the COVID-19 pandemic.  Our records indicate you fall into one of the above mentioned categories, and as such, are eligible to receive a refund check.

However, in order for your refund check to be processed, you must complete and return the attached form ASAP via direct mail or email:

Ms. Alisia Hughes
New Community Career & Technical Institute
Office of Financial Aid
274 South Orange Avenue
Newark, NJ 07103
ahughes@newcommunity.org
Fax: 973.623.0265

Once the form is completed and returned, New Community will begin processing payment.

Refund checks will only be mailed.  You will not be able to physically pick up the refund check, so please ensure your mailing address is accurately and neatly written on the form.

If you have any questions, feel free to contact the school at 973.824.6484.

Sincerely,

Rodney Brutton